TitanHQ has published a new data sheet for ArcTitan Cloud, which gives details of the features and benefits of this convenient, secure, and cost-effective email archiving solution for businesses.

Email Storage Causes Difficulties for Most Businesses

In modern times, email has changed the way companies do business in many ways. Just ten years ago, businesses relied on letters and faxes. Today, email serves those needs. Email accounts are now used to store critical business data, receive and send orders, and communicate with staff, clients, and customers.

Email accounts now contain a huge amount of data and this information needs to be accessible at all times. Storage can be a major issue if one considers the volume of emails that are sent and received each day by each employee. Most medium to large businesses have to spend a considerable amount of funds on hardware just to store their emails. Storage requirements are also rapidly changing, so additional capacity is always required to meet changing storage needs.

Although additional storage can be purchased to meet the temporary needs, it doesn’t take long before space is used, servers start to become sluggish, mailbox quotas are reached, and backups start to take an age to complete.

Good email practices can help. However, employees are using email more and more for document storage and are placing a lot of pressure on email storage solutions.

While storage demands can be eased by deleting old and unwanted emails, this is not always possible. Businesses that are required to comply with the Sarbanes Oxley Act or other email archiving legislation may not have this option. Therefore, emails need to be archived so they can easily be accessed at any time.

A lost email could be catastrophic for a business, particularly if there is a legal dispute or an audit in question. Lost emails could result in substantial fines for non-compliance and could even result in imprisonment. Email archiving legislation usually request for emails to be stored for a minimum of seven years. This often results in many companies having frequent organizational storage nightmares.

Businesses can solve their storage needs with additional hardware and internal storage solutions, however this doesn’t fix the whole problem. Recovering the emails can often prove problematic. If emails are not stored or archived correctly, searches can be a frustrating and extremely time-consuming process. PST files in particular can be a nightmare, especially if searches need to be performed or emails need to be retrieved from archives regularly. However, storing emails in SQL databases brings its own issues. Costs can be excessive, backups become exceedingly complex, databases often perform poorly, and there is significant potential for data loss.

Fortunately, there is a solution. Companies can solve their email storage needs by using a secure, cloud-based email archiving system. Through using such a system, it can allow the company to securely store an unlimited number of emails, while also ensuring searches can be quickly performed and emails quickly and easily retrieved at any time.

Benefits of ArcTitan

ArcTitan Cloud from TitanHQ is a powerful, cloud-based email archiving solution that has been designed to meet the needs of businesses of all sizes. It can be particularly useful for companies in heavily regulated industries where audits are to be expected.

ArcTitan Cloud has been designed for long term storage to ensure that no email is ever lost. What’s more, emails can be quickly and easily retrieved at any time. ArcTitan Cloud gives organizations the peace of mind of not having to cope with organizational storage headaches or setting up complex storage and backup systems.

ArcTitan Cloud requires very small on-site hardware, there are no complex installations, with setup taking about 5 minutes on average. Employees are essentially provided with bottomless email accounts. The versatile storage solution is designed to grow as your business does, with no limits on storage space or the number of users.

TitanHQ has recently published a new data sheet for ArcTitan Cloud to explain the features and benefits of ArcTitan Cloud. If you are struggling with storage space, are unhappy with your current email storage or archiving solution or if you are looking to reduce the cost of email storage in your business, ArcTitan Cloud could well be the solution you are looking for.

To find out more about TitanHQ’s innovative email archiving solution, contact TitanHQ today.